Applications are invited from suitably qualified, experienced, and results-driven professionals to fill the position of Fuel Administrator. The successful candidate will play a critical role in ensuring efficient fuel administration, accurate inventory management, and robust fuel control across the organisation's operations.
Key Responsibilities
The successful candidate will be responsible for:
• Administering and monitoring fuel operations across all company sites and fuel storage facilities.
• Capturing and verifying all fuel receipts, issues, transfers, and adjustments within the ERP system.
• Reconciling daily fuel issues against vehicle, plant, and equipment usage records.
• Monitoring fuel stock levels across all sites and coordinating timely replenishment.
• Maintaining accurate records of fuel consumption for vehicles, plant, and machinery.
• Investigating fuel variances, losses, and discrepancies, and preparing exception reports.
• Generating daily, weekly, and monthly fuel consumption and stock reports for management.
• Monitoring fuel tank balances and conducting periodic reconciliations and physical stock counts.
• Coordinating fuel deliveries and verifying quantities received against supplier documentation.
• Ensuring compliance with fuel control procedures, company policies, and internal audit requirements.
• Maintaining accurate records of fuel cards, bowsers, fuel pumps, and dispensing equipment.
• Recommending improvements to fuel management systems, reporting processes, and internal controls.
Qualifications & Experience
The ideal candidate should possess:
• A Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting, Transport Management, or a related field.
• A minimum of three (3) years' experience in fuel administration, fleet administration, inventory control, logistics, or a similar role.
• Proven experience managing fuel operations across multiple sites or business units will be a distinct advantage.
• Practical experience using an Enterprise Resource Planning (ERP) system for inventory, fuel, or fleet management (mandatory).
• Advanced proficiency in Microsoft Excel, including data analysis, reconciliation, and reporting.
• Excellent analytical, organisational, communication, and problem-solving skills with a high level of accuracy and integrity.
How to Apply
Interested candidates should submit their application letter, detailed CV, and certified copies of relevant qualifications to:
The Human Resources Department
Prevail Group
3 Tyward Close, Ballantyne Park
Email: careers@prevailgroup.com
Application Deadline
Closing Date: 10 August 2026
Please note: Only shortlisted candidates will be contacted.